Privacy Policy

Niah Interim Solutions B.V.

Amsterdam, The Netherlands

E-mail: hello@niah.nl

Website: www.niah.nl

Niah Interim Solutions B.V. acts as the data controller for the processing of personal data described in this Privacy Policy.

This Privacy Policy applies to:

• candidates;
• clients;
• prospective clients;
• website visitors;
• suppliers;
• contractors;
• business contacts;
• individuals interacting with Niah through recruitment, executive search, interim, contracting or networking activities.

Niah may collect and process the following categories of personal data:

3.1 Candidate Data

• full name;
• contact details;
• e-mail address;
• telephone number;
• LinkedIn profile;
• CV/resume;
• employment history;
• educational background;
• certifications;
• references;
• salary expectations;
• availability;
• portfolio or project information;
• interview notes and assessments;
• visa/work permit status;
• location preferences;
• compensation details;
• communication history.

3.2 Client and Business Contact Data

• name;
• company name;
• business e-mail address;
• business telephone number;
• job title;
• billing information;
• contract details;
• communication records.

3.3 Website and Technical Data

• IP address;
• browser type;
• device information;
• cookies and tracking data;
• pages visited;
• referral URLs;
• website interaction data.

Niah collects personal data through:

• direct contact with individuals;
• CV submissions;
• LinkedIn and professional networking platforms;
• interviews and candidate processes;
• referrals and recommendations;
• website forms;
• e-mail communication;
• recruitment databases;
• networking events;
• publicly available professional sources;
• cookies and website analytics tools.

Niah processes personal data based on one or more of the following legal grounds under Article 6 GDPR:

5.1 Performance of a Contract

Processing necessary for:

• recruitment services;
• executive search assignments;
• interim and contracting services;
• client agreements;
• candidate introductions;
• business relationships.

5.2 Legitimate Interests

Niah has legitimate interests in:

• matching candidates with opportunities;
• maintaining business relationships;
• business development;
• fraud prevention;
• network expansion;
• internal administration;
• improving services;
• direct business communication.

Niah always balances its legitimate interests against the privacy rights of individuals.

5.3 Consent

Where legally required, Niah will request explicit consent, including for:

• marketing communications;
• storing sensitive data where applicable;
• long-term retention of candidate profiles;
• certain cookies or tracking technologies.

Consent may be withdrawn at any time.

5.4 Legal Obligations

Niah may process personal data where required by law, tax obligations, regulatory obligations or legal proceedings.

Niah processes personal data for purposes including:

• recruitment and executive search;
• candidate sourcing and screening;
• arranging interviews;
• candidate introductions;
• interim and contracting services;
• assessing candidate suitability;
• maintaining candidate and client relationships;
• communication regarding vacancies or opportunities;
• business development;
• invoicing and financial administration;
• compliance with legal obligations;
• website optimisation and analytics;
• security and fraud prevention.

Niah does not intentionally process special categories of personal data unless:

• legally permitted;
• explicitly provided by the individual;
• necessary for employment law obligations;
• explicit consent has been obtained.

Special categories include data relating to health, ethnicity, religion, political opinions or biometric data.

Niah requests individuals not to include unnecessary sensitive data in CVs or communications.

Niah may share personal data with:

• clients and prospective employers;
• affiliated entities;
• software and cloud providers;
• recruitment systems providers;
• IT service providers;
• payroll or contracting partners;
• legal advisors;
• accountants;
• regulators or governmental authorities where legally required.

Niah only shares personal data where necessary and subject to appropriate confidentiality and data protection obligations.

Niah may transfer personal data outside the European Economic Area (“EEA”).

Where personal data is transferred outside the EEA, Niah ensures appropriate safeguards, including:

• adequacy decisions;
• Standard Contractual Clauses (SCCs);
• GDPR-compliant transfer mechanisms;
• contractual and organisational safeguards.

Niah retains personal data only for as long as necessary for the purposes for which it was collected, unless longer retention is legally required.

Indicative retention periods:

• candidate data: up to 2 years after last meaningful contact;
• client and contractual data: up to 7 years for tax/legal obligations;
• communication records: as reasonably necessary for business purposes;
• website analytics data: according to applicable cookie retention settings.

Niah may retain limited information where necessary to protect legitimate business interests or comply with legal obligations.

Niah implements appropriate technical and organisational measures to protect personal data against:

• unauthorised access;
• loss;
• misuse;
• alteration;
• disclosure;
• destruction.

Security measures may include:

• encrypted systems;
• restricted access controls;
• secure cloud infrastructure;
• authentication measures;
• monitoring and logging;
• contractual confidentiality obligations.

However, no system can be guaranteed fully secure.

Under GDPR and Dutch privacy law, individuals may have the following rights:

• right of access;
• right to rectification;
• right to erasure;
• right to restrict processing;
• right to data portability;
• right to object;
• right to withdraw consent;
• right not to be subject solely to automated decision-making where applicable.

Requests may be submitted to: hello@niah.nl

Niah may request verification of identity before processing requests.

Niah may use cookies and similar technologies for:

• website functionality;
• analytics;
• performance monitoring;
• user experience optimisation;
• marketing and advertising.

Users may manage cookie preferences through browser settings or cookie banners where applicable.

A separate Cookie Policy may apply.

Niah's website or communications may contain links to third-party websites or platforms such as LinkedIn.

Niah is not responsible for the privacy practices of third-party websites.

Users should review the relevant privacy policies of those third parties.

In the event of a personal data breach, Niah will:

• investigate the incident;
• take appropriate mitigation measures;
• notify competent authorities where legally required;
• notify affected individuals where legally required.

Niah does not make decisions based solely on automated processing that produce legal or similarly significant effects without meaningful human involvement.

Niah may update this Privacy Policy from time to time.

The latest version will always be published on: www.niah.nl/privacy

Continued use of Niah's services after updates constitutes acknowledgement of the updated Privacy Policy.

Individuals have the right to lodge a complaint with the Dutch Data Protection Authority:

Autoriteit Persoonsgegevens

For questions regarding this Privacy Policy or personal data processing:

Niah Interim Solutions B.V.

Amsterdam, The Netherlands

E-mail: hello@niah.nl

Website: www.niah.nl